FAQ
Q.1 – What is the URL of Prahari?
Ans. URL of Prahari is http://wms.uppwd.gov.in/Prahari/.
In URL of Prahari P is in Capital and / at the end is must.
Q.2 – What is the importance of Prahari?
Ans. In UPPWD vide G.O.
No. 879 (1)/23-7-2020 dated 25-08-2020 of PW-Section-9 Prahari Software for
technical evaluation of bids has been launched. Before launching of Prahari
Software technical bids used to be evaluated manually and due to this sometimes
complaints were made of favoritism. To stop such type of complaints and
maintain transparency in technical evaluation Prahari Software has been
launched in UPPWD.
Q.3 – For uploading of bids in Prahari
what is to be done by the department?
Ans. The tender clerk of
a Division of PWD has to upload the bid document on e-tender portal i.e. http://www.etender.up.nic.in as usual.
After uploading of tender document on e-tender portal the tender clerk will
have to download tender-ID of each work from e-tender portal.
As tender
clerk will open Prahari login page will appear. After
selecting user type PWD tender clerk will fill up username and password of
Executive Engineer of Chanakya portal. Tender clerk will then click ‘Tender Management’
and then click ‘New Tender’. He/She will have to
upload basic tender information, financial information, machinery requirement,
manpower requirement, lab equipment requirement as per the requirements
mentioned in bid document.
In Prahari software work id is same as tender id of the work
downloaded from e-tender portal.
The basic and financial information shall be filled in Rs or Lac
as mentioned in Prahari software.
Q.4 – What is to be done by Contractor in Prahari for uploading of bid?
Ans. The Contractor or
Bidder will have to download tender-ID of each work from e-tender portal for
which he/she is interested to bid.
As Contractor
or Bidder will open Prahari login page will appear.
After selecting user type Contractor he/she will fill
up username and password as used in Registration portal of Chanakya. He/She can upload the basic information/documents on
organization/Bank/Experience details/Equipment details any time and then he/she
will have to get it approved by showing original documents in any
Division/Circle of the Department. The information/document which needs
approval from Divisional/Circle Officers are of such nature which bidder
normally uses in every bid, i.e the documents are of
such nature which are not work specific. The responsibility of authenticity of
the document lies on the Contractor uploading the document and not on the
approving authority. Once the documents are uploaded and approved on Prahari it
need not to be uploaded for each tender again and again & it will be stored
in the database of the Prahari. If Contractor wishes to update the information/document he/she will have to delete the previous information
and upload the information/document again & get it approved by the department.
For the documents which are work specific, Contractor will have to
upload/fill up at the time of uploading of the documents for a particular bid and it need not to be get approved by the
department. As quoted earlier the responsibility of the authenticity of the information/document
will totally lie on the Contractor and not the departmental officer in any
case.
In Prahari software work id is same as tender id of the work
downloaded from e-tender portal.
The basic and financial information shall be filled in Rs or Lac
as mentioned in Prahari software.
Q.5 – What is active tender, submitted tender, inprocess tender in login page of Contractor in Prahari?
Ans. According to the
eligibility of the Contractor, on active tender page all the tenders will be
displayed, which are active at the time of login.
Submitted
tenders shall display all the tenders which have been successfully submitted by
the bidder.
Inprocess tenders shall display all the tenders which are
in process of submission but are still to be submitted.
Q.6 – When DSC shall be used?
Ans. At the time of
submission of the tender either by tender clerk or Contractor DSC shall be used
for final submission of the tender on Prahari portal.
Q.7 – Does bidder or contractor has to upload the
information/documents on e-tender portal of NIC?
Ans. On e-tender portal of NIC the bidder or contractor has not to upload any
document which earlier he/she used to upload on e-tender portal of NIC.
After
downloading tender id of a particular work in which
the contractor or bidder is interested to bid, he/she will have to upload all
the information/document on Prahari portal. Tender id downloaded from e-tender
portal shall be the work id for Prahari. After submission of the information/documents
on Prahari the bidder will download Technical Sheet E1 from Prahari. Only
Technical Sheet E1 downloaded from Prahari shall be uploaded on e-tender portal
of NIC. Any other document apart from Technical Sheet E1 uploaded on e-tender
portal of NIC shall not be considered for evaluation of the bid and any claim
regarding this of the bidder shall not be entertained.
The
bidder will have to submit tender fee, document fee, earnest money on e-tender
portal as usual.
Q.8 – What will happen when a Contractor challenges
the outcome of Prahari regarding technical evaluation of his/her bid?
Ans. When a Contractor
challenges the outcome of Prahari regarding technical evaluation of his/her
bid, he/she will have to give a written complaint to the competent authority
quoting his/her tender id, PAN No, GSTIN No, Registration No. The competent
authority will download the documents uploaded on Prahari related to the
complaint in question. Then the technical evaluation shall be done by the Tender
Opening Committee manually and will send its recommendation to the committee constituted
vide G.O. No. 879 (1)/23-7-2020 dated 25-08-2020 of PW-Section-9 at Headquarter
level. The Tender Opening Committee will send its recommendation in either case
whether the complaint is found correct or incorrect. The committee at Headquarter level will again
evaluate the bid.
If the complaint is found correct the committee will rectify the
technical evaluation sheet on Prahari which shall be downloaded by the
competent authority and will upload the rectified Technical Sheet on e-tender
portal & financial bid will be opened as usual.
If the complaint is found incorrect the committee at the Headquarter
level will upload punishment of debarring or black listing
of the complainer for unnecessary delaying the process of opening of the bid.
Q.9 – What will happen if a participating contractor
or bidder complains for other contractor?
Ans. The same process as
quoted in FAQ No. 8 shall be applicable. In this case the contractual details
of both bidder shall be sent to the Committee at Headquarter
level. If the complaint is found correct, punishment of debarring or black listing shall be recommended and uploaded on Prahari
portal against the Contractor or Bidder against whom complaint has been made.
If the complaint is found incorrect, punishment of debarring or black listing shall be recommended and uploaded on Prahari
portal against the complainant for unnecessary delaying the process of opening
of the bid.
Q.10 – Who is
responsible for correctness of the informations/documents
uploaded on Prahari?
Ans. The
Contractor/Bidder will be responsible for correctness of the informations/documents uploaded on the Prahari whether it
involves approval of the PWD authority of Division/Circle or not.
Q.11 – What steps
are required to be taken from the departmental officers for success of Prahari?
Ans. a) All the ongoing
works of all contractors need to be essentially uploaded on Chanakya either by
the way of e-billing or non MB entry.
b) As quoted in
the clause-2 (6) of G.O. dated 25-08-2020, when the financial bid is opened,
the cost of the tender and other details of L1 Contractor is to be uploaded on Prahari on the same day so that it is compiled/added in the
bid capacity of the contractor.
c) If acceptance
is not issued in favour of L1 Contractor due to some
reason, the status should be amended accordingly and uploaded on Prahari.
d) After signing
of the agreement the work is to be registered
immediately on Chanakya. After registration of the work the L1 detail of the
Contractor is to be deleted from Prahari to avoid duplicacy in the bid capacity.
e) Experience
certificate issued by the authority needs to be immediately uploaded on Prahari
by Contractor and approved by the authority.
f) Publicity and
training of Prahari among Contractors are to be done
widely by concerned departmental authorities.
Q.12 – What steps
are required to be taken by the department to minimize the complaints against Prahari?
Ans. On any complaint the
Tender Opening Committee needs to manually evaluate the bid(s) under question
of complaint and recommend the evaluation whether found correct or incorrect to
the Committee at Headquarter level.
The Committee
at Headquarter level has the power and authority to impose punishment against
the complainant on Prahari portal. This provision in
Prahari has been made to redress the serious complaints of the contractors and
to minimize the frivolous complaints.
Q.13 – Shall a
complaint made by a third party on the outcome of Prahari be entertained?
Ans. Third party is a
person other than participating contractors of a bid. So, the complaint made by
a third party shall not be entertained.
Q.14 – What is
the advantage of Prahari?
Ans. The advantages of
Prahari are –
·
Freedom from
manual evaluation of technical bid.
·
Transparency in
evaluation of technical bid.
·
No time delay in
evaluation of technical bid.
·
Effective
complaint redressal system.
Q.15 – Is any
system available for educating the working of Prahari for departmental
officers/contractors?
Ans. FAQ, Video and PPT
is available on Prahari portal of UPPWD.
Q.16 – Is any
additional information to be given in NIT?
Ans. Yes. Additional
information to be given in NIT are –
·
In NIT for press
short instruction is to be added regarding the URL of Prahari and details
available in NIT enclosed in bid document.
·
In NIT to be
enclosed in bid document the points to be added regarding Prahari has been sent
by email to all CE/SE/EE vide E-in-C & HOD letter no. 4859/4M-LC/2020 dated
27-08-2020.
Q.17 – Is Prahari
applicable for bids regarding building work?
Ans. At present, No. Prahari
for tender related to building works, is in the process of formulation.